Introduction
Welcome to Kaufkit. This Privacy Policy explains how Kaufkit collects, uses, stores, shares, and protects personal data when you visit our website or use our B2B software platform.
Kaufkit is operated by Fabian Veerman, trading under Kaufkit, a sole proprietorship registered in the Netherlands with the Kamer van Koophandel under number 96076755, registered in Amsterdam, with business address Adriaan Stooplaan 49, Overveen, the Netherlands, VAT number NL005187237B70.
Kaufkit provides software for business users, including sellers on the Kaufland marketplace. The Service helps automate invoice handling, order based invoice processing, direct invoice upload to Kaufland, multilingual invoice support, and related business workflows.
This Privacy Policy explains how we process personal data about our users, such as sellers and account holders, and how we may process personal data contained in order and invoice data on behalf of our customers.
We are committed to handling personal data in accordance with the EU General Data Protection Regulation, the Dutch GDPR Implementation Act, and other applicable privacy laws.
By using Kaufkit, you acknowledge that you have read and understood this Privacy Policy. This Privacy Policy should be read together with our Terms of Service and, where applicable, our Data Processing Agreement.
Kaufkit is intended for business use only. It is not intended for consumers, private household use, or children under the age of 16. You must create an account to use the Service. Certain personal data is necessary to provide the Service. If you do not provide required data, we may not be able to create your account or provide the Service.
For the purposes of this Privacy Policy, "Kaufkit", "we", "us", and "our" refer to Fabian Veerman trading under Kaufkit.
Legal and contact details:
For most personal data described in this Privacy Policy, such as account data, contact data, billing data, website usage data, and support communications, Kaufkit acts as the data controller.
When you use Kaufkit to process personal data contained in your own customer orders, invoices, or marketplace data, you normally act as the data controller and Kaufkit acts as your data processor. In that situation, we process that personal data on your behalf and according to your instructions, our agreement with you, and our Data Processing Agreement where applicable.
If you have questions about this Privacy Policy or want to exercise your privacy rights, you can contact us at kaufkit@kaufkit.com.
We do not have a designated Data Protection Officer. Privacy requests are handled by Kaufkit directly.
You also have the right to lodge a complaint with the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens, as explained later in this Privacy Policy.
We collect different types of personal data depending on how you use Kaufkit. We collect data directly from you, automatically through your use of the website or platform, through payment providers, and through integrations that you connect, such as the Kaufland API.
2.1 Account and Registration Information
When you create an account, start a trial, connect a store, or use Kaufkit, we may collect information needed to create and manage your account.
This may include:
We use this information to create your account, authenticate you, provide the Service, communicate with you, and manage your subscription.
If you do not provide the necessary account information, we cannot provide you with access to Kaufkit.
2.2 Billing and Payment Information
If you subscribe to a paid plan, payment information is processed through Stripe. Payment methods may include credit card and SEPA Direct Debit.
Payment data may include:
Kaufkit does not store full credit card numbers, CVC codes, or full bank account details on its own servers. These details are handled by Stripe as payment processor.
We keep billing and transaction records as needed for subscription management, accounting, tax compliance, legal obligations, and dispute handling.
2.3 Kaufland Order and Invoice Data
To provide invoice automation, Kaufkit connects to the Kaufland API on your behalf. When you authorize this integration, Kaufkit may retrieve order, transaction, buyer, and invoice related data from Kaufland.
This data may include:
This data is obtained through your Kaufland seller account and the Kaufland API. It is not collected directly from the buyer by Kaufkit.
We use this data to provide the Service, including generating invoices, processing order data, and uploading invoices back to Kaufland.
We do not use buyer data for our own marketing. We process this data on your behalf and according to our agreement with you.
You are responsible for ensuring that you have the legal right to share this data with Kaufkit and to instruct us to process it. You are also responsible for providing any privacy notices or obtaining any permissions required under applicable law.
2.4 Usage Data and Technical Information
When you use our website or platform, we automatically collect certain technical and usage data.
This may include:
We use this information to operate the Service, protect accounts, monitor performance, detect abuse, fix errors, understand usage, and improve Kaufkit.
2.5 Cookies and Analytics Data
We use cookies and similar technologies on our website and platform.
Cookies are small files stored in your browser. Some cookies are necessary for the website or platform to work. Others help us understand how visitors use our website.
We use essential cookies for functions such as login sessions, security, authentication, and remembering preferences.
With your consent where required, we use Google Analytics to understand website traffic and usage. Google Analytics may collect data such as pages visited, device information, browser information, approximate location, session duration, referral source, and cookie identifiers.
We use Google Analytics in a privacy conscious way where possible. For example, Google Analytics 4 does not log or store full IP addresses in the same way as older analytics tools, and we aim to limit analytics retention settings.
You can manage cookies through our cookie banner or your browser settings.
2.6 Communications
If you contact us by email, support request, website form, or another communication channel, we collect the information you provide.
This may include:
We use this data to respond to you, provide support, solve issues, improve the Service, and keep records of communications.
2.7 Marketing Communications
If you sign up for updates, request information, or otherwise consent to marketing communications, we may use your email address to send you product updates, newsletters, announcements, or promotional messages.
You can unsubscribe at any time by using the unsubscribe link in the email or by contacting us.
We do not sell your personal data to third parties for marketing.
2.8 Special Categories of Data and Children
Kaufkit is not designed to collect special categories of personal data, such as health data, political opinions, religious beliefs, biometric data, or similar sensitive data.
You must not submit special categories of personal data to the Service unless we have expressly agreed to this in writing and the Service is suitable for that processing.
Kaufkit is not intended for children under 16. We do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without proper authorization, we will delete it where required.
We process personal data only where we have a legal basis under the GDPR.
3.1 To Provide and Operate Kaufkit
We use personal data to create accounts, authenticate users, connect stores, retrieve Kaufland order data, generate invoices, upload invoices, process orders, display account information, and provide platform functionality.
Legal basis: performance of a contract, Article 6(1)(b) GDPR.
Where we process buyer data on your behalf, we act as processor under your instructions.
3.2 To Manage Subscriptions and Payments
We use billing and payment data to manage trials, subscriptions, SEPA Direct Debit, credit card payments, invoices, receipts, VAT, failed payments, renewals, and cancellations.
Legal basis: performance of a contract, Article 6(1)(b) GDPR, and legal obligation, Article 6(1)(c) GDPR, for accounting and tax records.
3.3 To Communicate with You
We use contact details to send service messages, account notifications, password reset emails, billing messages, important updates, security alerts, and responses to support requests.
Legal basis: performance of a contract, Article 6(1)(b) GDPR, and legitimate interests, Article 6(1)(f) GDPR, in providing support and keeping users informed.
3.4 To Send Optional Marketing
If you opt in to marketing, we may send product updates, newsletters, feature announcements, or other promotional messages.
Legal basis: consent, Article 6(1)(a) GDPR, or legitimate interests where permitted for existing business contacts under applicable law.
You can opt out at any time.
3.5 To Analyze and Improve the Service
We use usage data and analytics to understand how the website and platform are used, improve user experience, identify problems, measure performance, and develop better features.
For non essential analytics cookies, we rely on consent where required.
Legal basis: consent, Article 6(1)(a) GDPR, and in some cases legitimate interests, Article 6(1)(f) GDPR, for basic technical analytics and service improvement.
3.6 To Secure the Service and Prevent Misuse
We process account data, logs, IP addresses, technical data, and usage data to protect Kaufkit, detect misuse, investigate suspicious behavior, prevent fraud, secure accounts, debug errors, and protect our systems.
Legal basis: legitimate interests, Article 6(1)(f) GDPR, in securing the Service and preventing abuse.
3.7 To Comply with Legal Obligations
We may process and retain personal data where needed to comply with laws, tax rules, accounting rules, court orders, legal claims, regulatory requests, or other legal obligations.
Legal basis: legal obligation, Article 6(1)(c) GDPR.
3.8 To Enforce Agreements and Protect Rights
We may process personal data to enforce our Terms of Service, collect unpaid amounts, resolve disputes, investigate breaches, protect our rights, and defend against claims.
Legal basis: legitimate interests, Article 6(1)(f) GDPR.
We use cookies and similar technologies to make our website and platform work, keep accounts secure, remember settings, and understand how visitors use Kaufkit.
When you first visit our website, you may see a cookie banner or similar notice. Where required by law, we ask for your consent before placing non essential cookies.
4.1 Essential Cookies
Essential cookies are necessary for the website and platform to function. They may be used for:
These cookies do not require consent where they are strictly necessary to provide the Service you requested.
4.2 Analytics Cookies
With your consent where required, we use Google Analytics to collect information about how visitors use our website.
Google Analytics may use cookies such as analytics identifiers to help us understand:
We use this information to improve the website, understand user interest, and improve Kaufkit.
4.3 Cookie Management
You can accept, reject, or manage non essential cookies through our cookie banner where available.
You can also control cookies through your browser settings. Most browsers allow you to delete cookies, block cookies, or receive a warning before cookies are stored.
If you disable certain cookies, some parts of the website or Service may not work properly.
We do not sell or rent personal data.
We may share personal data only where needed to provide the Service, run our business, comply with law, protect rights, or process data according to your instructions.
5.1 Service Providers
We use trusted service providers that help us operate Kaufkit. These providers may process personal data on our behalf.
These may include:
These providers may access personal data only as needed to provide their services to us and must protect the data under appropriate contractual obligations.
5.2 Stripe
Stripe processes payments for Kaufkit. This may include SEPA Direct Debit, credit card payments, subscription billing, payment status, and related billing information.
When you provide payment details, Stripe processes those details directly. Kaufkit does not store full card details or full bank account details on its own servers.
Stripe may act as an independent controller for some payment related processing and as a processor for other processing, depending on the context and applicable law.
5.3 Kaufland API
When you connect your Kaufland seller account, Kaufkit exchanges data with Kaufland through the Kaufland API.
This may include:
This exchange is necessary to provide the invoice automation service that you requested.
5.4 Google Analytics
We use Google Analytics to understand how visitors use our website. Google may process analytics data according to its own terms and data processing arrangements.
Where required, analytics cookies are used only after consent.
5.5 Legal Requirements
We may disclose personal data if required by law, court order, government request, tax authority request, regulatory requirement, or legal process.
We may also disclose personal data where necessary to protect our rights, enforce our agreements, investigate fraud, prevent abuse, protect users, or respond to security incidents.
5.6 Business Transfers
If Kaufkit is involved in a merger, acquisition, sale of assets, reorganization, transfer of business, or similar transaction, personal data may be transferred as part of that transaction.
If this happens, we will take reasonable steps to ensure that the data remains protected.
Kaufkit is based in the Netherlands. We aim to use service providers and data locations within the European Economic Area where reasonably possible.
However, some service providers may be based outside the EEA or may allow access from outside the EEA. This may include cloud infrastructure providers, Stripe, Google Analytics, support tools, or other technical providers.
Where personal data is transferred outside the EEA to a country that does not have an adequacy decision from the European Commission, we rely on appropriate safeguards where required. These may include:
By using Kaufkit, you understand that personal data may be processed by service providers in other countries where this is needed to provide the Service, subject to applicable safeguards.
We keep personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention periods depend on the type of data and the reason we process it.
7.1 Account Data
We keep account data for as long as your account is active and for a reasonable period after account closure where needed for legal, administrative, security, backup, or dispute related purposes.
7.2 Customer Order and Invoice Data
Order and invoice data processed through Kaufkit may be retained in your account to provide invoice history, operational access, support, and related Service functionality.
You are responsible for keeping your own records and exports where required for tax, accounting, or legal purposes.
After termination or account closure, we may delete, anonymize, or retain Customer Data in accordance with our agreements, legal obligations, backup practices, and legitimate business needs.
7.3 Payment and Financial Records
Payment records, invoices, subscription information, accounting records, VAT records, and related financial information may be retained for the period required under Dutch accounting and tax law. In general, this may be 7 years.
7.4 Communication Data
Support emails, contact requests, and other communications may be retained for as long as needed to handle your request, maintain business records, resolve disputes, improve support, and protect our rights.
7.5 Analytics Data
Google Analytics data is retained according to our analytics settings and Google Analytics configuration. We aim to keep analytics retention limited where possible.
7.6 Security Logs
Security logs, access logs, and technical logs may be retained for a limited period where needed for security, debugging, fraud prevention, abuse detection, and system integrity.
We take appropriate technical and organizational measures to protect personal data against unauthorized access, accidental loss, destruction, misuse, alteration, and disclosure.
These measures may include:
Only people and service providers who need access for legitimate business purposes are allowed to access personal data.
However, no online service, storage system, or transmission method is completely secure. We cannot guarantee absolute security.
If we become aware of a personal data breach, we will take appropriate steps to investigate, mitigate, and notify affected parties or authorities where required by GDPR.
Under the GDPR, you may have the following rights regarding your personal data.
9.1 Right of Access
You may request confirmation of whether we process your personal data and request a copy of that data.
9.2 Right to Rectification
You may ask us to correct inaccurate or incomplete personal data.
9.3 Right to Erasure
You may ask us to delete personal data in certain circumstances. This right is not absolute. We may need to retain certain data for legal, accounting, security, or legitimate business reasons.
9.4 Right to Restriction
You may ask us to restrict processing of your personal data in certain circumstances.
9.5 Right to Data Portability
Where processing is based on consent or contract and carried out by automated means, you may request a copy of your personal data in a structured, commonly used, machine readable format.
9.6 Right to Object
You may object to processing based on legitimate interests. You also have the right to object to direct marketing at any time.
9.7 Right to Withdraw Consent
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.
9.8 Right to Complain
You have the right to lodge a complaint with a supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens.
You can exercise your rights by contacting us at kaufkit@kaufkit.com.
We may need to verify your identity before responding to a request. We will respond without undue delay and generally within one month, unless a longer period is permitted by law due to complexity or number of requests.
If your request concerns buyer data or other personal data that we process on behalf of one of our customers, we may refer the request to that customer or handle it according to their instructions.
Kaufkit does not use personal data for automated decision making that produces legal effects or similarly significant effects on individuals.
The Service may automate invoice generation, invoice upload, order processing, and operational workflows. These are business workflow automations and are not intended to make legal or similarly significant decisions about individuals.
Our website or platform may contain links to third party websites, services, platforms, or documentation.
We are not responsible for the privacy practices, content, security, or terms of third party websites or services. You should review their privacy policies before using them.
We may update this Privacy Policy from time to time to reflect changes in our Service, technologies, legal requirements, providers, or business practices.
If we make material changes, we will take reasonable steps to notify you, for example by email, website notice, account notice, or in app notice.
The Effective Date at the top of this Privacy Policy indicates when the policy became effective.
Your continued use of Kaufkit after an updated Privacy Policy becomes effective means that you acknowledge the updated policy.
Where legally required, we will ask for your consent before using personal data for a new purpose.
If you have questions, concerns, or requests about this Privacy Policy or how Kaufkit handles personal data, you can contact us at:
Email: kaufkit@kaufkit.com
Mail:
Kaufkit
Fabian Veerman
Adriaan Stooplaan 49
Overveen
The Netherlands
Last Updated: January 1, 2026
© 2026 Kaufkit. All rights reserved.
These Terms of Service ("Terms") govern your access to and use of the Kaufkit platform, website, software, and related services ("Service"). The Service is operated by Fabian Veerman, trading under Kaufkit, a sole proprietorship registered in the Netherlands with the Kamer van Koophandel under number 96076755, registered in Amsterdam, with business address Adriaan Stooplaan 49, Overveen, the Netherlands, VAT number NL005187237B70.
In these Terms, "Kaufkit", "we", "us", and "our" refer to Fabian Veerman trading under Kaufkit. "You", "your", and "Customer" refer to the business, company, professional seller, or other legal entity using the Service, including the person accepting these Terms on behalf of that business or entity.
By creating an account, accessing the Service, connecting a store, starting a trial, subscribing to a paid plan, or otherwise using Kaufkit, you agree to be bound by these Terms. You confirm that you are using the Service for business purposes only and not as a consumer. If you use the Service on behalf of a company or other entity, you confirm that you have authority to bind that entity to these Terms.
If you do not agree to these Terms, you must not access or use the Service.
Your use of Kaufkit may also be subject to our Privacy Policy, Data Processing Agreement, cookie notices, product documentation, order forms, and other policies or instructions made available through the Service or on our website. Where applicable, those documents form part of these Terms. If there is a conflict between these Terms and a signed written agreement between you and Kaufkit, the signed written agreement will prevail for the specific matter it covers. If there is a conflict between these Terms and the Data Processing Agreement regarding personal data processing, the Data Processing Agreement will prevail for that data protection matter.
Kaufkit is intended only for business users. The Service is not intended for consumers, private household use, or personal use. By using the Service, you represent that you are acting in the course of your trade, business, craft, or profession.
You must provide accurate, complete, and current information when registering for an account, subscribing to a plan, connecting a store, or communicating with us. You agree to keep your account and billing information up to date.
You are responsible for maintaining the confidentiality and security of your login details, passwords, API credentials, store connections, and any other authentication methods used with the Service. You are responsible for all activity that occurs under your account, including activity by your employees, contractors, agents, or other authorized users.
You must notify us promptly at kaufkit@kaufkit.com if you suspect unauthorized access, misuse, security issues, or any other breach involving your account.
We may suspend, restrict, or disable access to an account if we reasonably believe that the account is being used without authorization, in breach of these Terms, in breach of law, or in a way that may create risk for Kaufkit, other customers, third party platforms, or data subjects.
The Service is not intended for minors. Any individual using the Service on behalf of a Customer must be legally capable of entering into binding agreements.
Kaufkit is a software as a service platform designed for business users, including Kaufland marketplace sellers. The Service may include features such as invoice automation, direct upload of invoices to Kaufland, order based invoice processing, multilingual invoice support, store connections, transaction data processing, reporting, support related tools, and other related business functions.
The Service is intended to assist with operational invoice workflows. It does not replace professional legal, tax, accounting, or financial advice. You remain fully responsible for verifying whether invoices, tax treatment, records, exports, reports, and other outputs are accurate and compliant with the laws and rules that apply to your business.
Subject to your compliance with these Terms and payment of applicable fees, we grant you a limited, revocable, non exclusive, non transferable right to access and use the Service for your internal business purposes only.
You may allow your employees, contractors, accountants, or other authorized users to use the Service on your behalf, provided that they comply with these Terms. You are responsible for their acts and omissions.
You must not sell, rent, lease, sublicense, resell, distribute, make available, or otherwise provide access to the Service to third parties, except for authorized users acting for your own business.
We may improve, change, update, limit, remove, replace, or discontinue features of the Service from time to time. We will try to avoid material reductions of the core functionality of the Service during a paid subscription term, but you understand that the Service depends on technical systems, third party platforms, marketplace APIs, payment providers, hosting providers, and changing legal or operational requirements.
We may temporarily suspend or limit parts of the Service for maintenance, security, upgrades, emergency fixes, legal compliance, or operational reasons. Where reasonably possible, we will try to provide notice of material interruptions.
Kaufkit is offered on a subscription basis. The standard plan may include a monthly fixed fee of EUR 19 plus EUR 0.09 per processed order, or an annual fixed fee of EUR 190 plus EUR 0.09 per processed order. Prices may be shown on our website, in the checkout flow, in an order form, or in another written agreement with you.
All prices are exclusive of VAT and other applicable taxes, unless stated otherwise. You are responsible for any taxes, duties, charges, levies, or similar amounts that apply to your use of the Service, except taxes based on our income.
Kaufkit may offer a 7 day trial. Trial terms may be shown during signup or checkout. At the end of the trial, you may need to subscribe to a paid plan to continue using the Service. We may change, limit, or withdraw trials or promotions at any time, provided this does not affect rights already granted to you under a confirmed trial.
You agree to pay all fees related to your subscription, usage, processed orders, add ons, or other paid services. Fees may be charged monthly, annually, or on another billing schedule shown during signup or agreed with you.
Unless stated otherwise, subscription fees are billed in advance and usage based fees may be billed in arrears, in advance, or together with the relevant billing cycle.
You authorize Kaufkit, Stripe, and any other payment processor used by us to charge your selected payment method for subscription fees, usage based fees, VAT, and any other amounts due. Payment methods may include SEPA Direct Debit, credit card, and other methods made available through the checkout flow.
If you use SEPA Direct Debit, you authorize the applicable payment processor to collect payments from your bank account according to the mandate accepted by you. You must ensure that the bank account has sufficient funds and that the mandate remains valid.
If a payment fails, is reversed, disputed, charged back, or otherwise not received, you remain responsible for the unpaid amount. We may suspend or restrict access to the Service until the amount is paid. You are responsible for reasonable costs incurred by us in collecting overdue amounts, to the extent permitted by law.
If any amount remains overdue, we may charge interest at the maximum rate permitted by applicable law, or, where no such maximum applies, at 1 percent per month.
You may cancel your subscription through your account settings, checkout provider, or by contacting us in writing at kaufkit@kaufkit.com. Cancellation normally takes effect at the end of the current billing period. You will continue to have access until the end of the period already paid for, unless your account is suspended or terminated for breach.
Except where required by law or expressly agreed in writing, fees are non refundable. We do not provide refunds or credits for partial billing periods, unused time, unused capacity, unused order volume, or mid period cancellation.
If you upgrade your plan, add features, or increase usage, additional fees may apply immediately or from the next billing cycle. If you downgrade, the downgrade may take effect at the next renewal date. Downgrading may result in loss of features, capacity, history, integrations, or functionality, and we are not responsible for consequences of such downgrade.
You agree to use Kaufkit only for lawful business purposes and in accordance with these Terms, applicable laws, marketplace rules, payment provider rules, and any documentation or limits we provide.
You must not use the Service for illegal, fraudulent, misleading, abusive, harmful, or unauthorized purposes. This includes, but is not limited to, tax evasion, money laundering, sanctions violations, fraud, unlawful invoice generation, misleading records, or storing or processing data that you do not have the right to use.
You must not interfere with, disrupt, overload, damage, reverse engineer, bypass, scrape, crawl, attack, or misuse the Service, our infrastructure, our API, our systems, third party systems, or the systems of other customers.
You must not attempt to gain unauthorized access to the Service, other accounts, connected stores, databases, networks, servers, security controls, authentication systems, API tokens, or data that does not belong to you.
You must not upload, transmit, or introduce viruses, malware, spyware, worms, harmful scripts, malicious code, or any other technology designed to disrupt, monitor, damage, or gain unauthorized access to systems or data.
You must not use the Service to send spam, unsolicited messages, unlawful marketing, phishing messages, deceptive communications, or other unwanted communications.
You must not impersonate another person or entity, misrepresent your affiliation, falsely claim authority over a business or store, or provide inaccurate registration, billing, tax, or contact information.
You must not use the Service to develop, train, benchmark, support, or provide a competing product or service, except with our prior written permission.
You must not copy, modify, translate, adapt, reproduce, sell, resell, rent, distribute, publish, exploit, or create derivative works based on the Service, except as expressly allowed by these Terms.
You must ensure that all Customer Data you provide is lawful, accurate, and suitable for processing through the Service. You must have all required rights, permissions, notices, consents, contracts, and legal bases to provide that data to us and to third party services connected through the Service.
You are responsible for complying with all laws and rules that apply to your business, including tax laws, VAT rules, invoicing rules, bookkeeping rules, data protection laws, export controls, sanctions rules, marketplace terms, and payment rules.
You must not use the Service if you, your business, your store, your owners, or your authorized users are subject to sanctions, located in a sanctioned territory, or otherwise prohibited from receiving the Service under applicable law.
We may set limits on usage, storage, order processing, API calls, stores, users, invoice volume, or other parts of the Service. If your usage exceeds those limits, negatively affects the Service, or creates operational risk, we may throttle, suspend, limit, or require you to upgrade or reduce usage.
If we reasonably believe that you violated this section, we may suspend or terminate access immediately, remove or disable content, preserve evidence, notify affected parties, or report activity to authorities where legally required or appropriate.
"Customer Data" means any data, content, files, invoices, order data, transaction data, business information, personal data, store data, credentials, settings, or other information that you or your authorized users provide to, upload to, connect with, or generate through the Service.
You retain ownership of your Customer Data. These Terms do not transfer ownership of your Customer Data to us.
You grant us the right to host, store, process, copy, transmit, display, retrieve, analyze, transform, and otherwise use Customer Data only as reasonably necessary to provide, secure, maintain, support, improve, and develop the Service, comply with law, enforce these Terms, and perform our obligations.
This right extends to our service providers, subprocessors, infrastructure providers, payment providers, support providers, and other vendors used to operate the Service, but only as needed for the purposes described in these Terms, our Privacy Policy, or our Data Processing Agreement.
We do not sell Customer Data.
To the extent Customer Data contains personal data under the GDPR or other data protection laws, you are normally the controller and we are normally the processor. Each party agrees to comply with its own obligations under applicable data protection law.
You are responsible for ensuring that personal data submitted to the Service has been collected lawfully, that required notices have been provided, that you have a valid legal basis for processing, and that you are allowed to instruct us to process that data.
We will implement appropriate technical and organizational measures designed to protect Customer Data against unauthorized access, loss, misuse, alteration, or disclosure. Such measures may include access controls, encryption, backups, monitoring, logging, restricted internal access, and vendor controls. No system can be guaranteed to be perfectly secure.
If we become aware of a confirmed personal data breach affecting Customer Data, we will notify you without undue delay where required by applicable data protection law and provide information reasonably available to us.
You must not upload special categories of personal data, highly sensitive personal data, health data, criminal data, payment card data outside approved payment flows, or other regulated sensitive data unless the Service is expressly designed for that purpose and we have agreed to it in writing.
We treat Customer Data as confidential. We will not disclose Customer Data to third parties except as needed to provide the Service, as instructed by you, as described in our policies or DPA, as required by law, as needed to protect rights or security, or as needed to enforce these Terms.
You are responsible for exporting, downloading, or otherwise preserving Customer Data that you need for your business, legal, accounting, or tax records. Kaufkit is not a replacement for your own bookkeeping archive, tax archive, or mandatory record keeping obligations.
After termination, expiry, cancellation, or account closure, we may delete, anonymize, or retain Customer Data in accordance with our internal policies, legal obligations, DPA, backup practices, and legitimate business needs. We may retain limited information where needed for tax, accounting, billing, security, dispute handling, legal compliance, or fraud prevention.
Kaufkit may depend on, connect with, or exchange data with third party services. These may include Kaufland API, Stripe, payment networks, cloud infrastructure providers including AWS or similar providers, hosting providers, database providers, analytics tools, support tools, email systems, monitoring tools, and other service providers.
Third party services are not controlled by Kaufkit. Your use of third party services may be subject to separate terms, policies, fees, technical limits, availability, and decisions of those third parties.
We are not responsible for the acts, omissions, outages, errors, security incidents, API changes, pricing changes, account suspensions, data inaccuracies, or service limitations of third party services.
Some features depend on the availability and behavior of external APIs, including the Kaufland API. If Kaufland or another third party changes, limits, breaks, suspends, restricts, or discontinues an API, feature, permission, endpoint, data field, marketplace rule, or access condition, the affected parts of Kaufkit may stop working or work differently.
If a third party service becomes unavailable or no longer available on reasonable terms, we may modify, suspend, remove, or replace the related feature without liability. We will try to inform affected customers where reasonably possible.
When you connect a third party service to Kaufkit, you authorize us to access, retrieve, process, send, receive, and store data from or to that service as needed to provide the integration. You are responsible for ensuring that you have the right to connect that service and share the related data.
You are responsible for keeping third party accounts, credentials, permissions, API keys, mandates, and payment methods active and valid. If you lose access to a third party service, parts of Kaufkit may not work.
Data sent to a third party service may be governed by that third party's own terms and privacy policy. We are not responsible for how a third party handles data after it receives it, except to the extent we are legally responsible for our own processors under applicable law.
The Service, including software, code, design, user interface, workflows, databases, documentation, algorithms, logic, templates, branding, text, graphics, trade names, trademarks, know how, and other materials, is owned by Kaufkit or its licensors.
Except for the limited right to use the Service under these Terms, no rights in the Service are transferred to you.
You must not remove, obscure, or alter any copyright, trademark, proprietary notice, attribution, or branding displayed in the Service or related materials.
You must not copy, modify, adapt, translate, reverse engineer, decompile, disassemble, reconstruct, extract, or otherwise attempt to discover the source code, structure, algorithms, database design, or underlying logic of the Service, except where such restriction is not permitted by law.
You must not use Kaufkit trademarks, logos, trade names, domain names, or branding without our prior written permission, except to truthfully identify yourself as a customer where allowed by law.
You may provide feedback, suggestions, ideas, bug reports, improvement requests, or other comments about the Service. You agree that we may use, modify, incorporate, publish, commercialize, and otherwise exploit such feedback without restriction, payment, or obligation to you.
The Service may include open source software or third party components. Those components may be subject to their own license terms. Where required, those license terms apply to the relevant components.
We aim to provide a reliable Service, but we do not guarantee that the Service will be available, uninterrupted, secure, or error free at all times.
The Service may be unavailable due to maintenance, upgrades, security work, emergency repairs, hosting issues, cloud provider issues, marketplace API issues, payment provider issues, network failures, bugs, attacks, force majeure events, or other causes.
We may perform maintenance, updates, and technical changes at any time. Where reasonably possible, we will try to perform planned maintenance in a way that limits disruption.
Standard support is provided through the contact channels made available by us, including kaufkit@kaufkit.com. Where we state that we aim to respond within 24 hours, this is a target and not a guaranteed service level agreement, unless a separate written agreement expressly says otherwise.
We may provide documentation, help articles, onboarding materials, or support instructions. Such materials are provided for convenience and may not cover every situation.
We may not be able to resolve all support requests, especially where the issue is caused by your data, your settings, your third party accounts, Kaufland, Stripe, your bank, your device, your browser, your network, or another external service.
We may make backups for operational, security, or disaster recovery purposes. However, you remain responsible for keeping your own records, invoice archives, exports, tax records, and business backups.
The Service is provided on an "as is" and "as available" basis. To the maximum extent permitted by law, we disclaim all warranties, representations, guarantees, and conditions, whether express, implied, statutory, or otherwise.
We do not warrant that the Service will meet your specific requirements, that it will be uninterrupted, accurate, complete, secure, compliant, timely, profitable, error free, or suitable for your particular business.
We do not warrant that invoices, tax settings, VAT treatment, reports, order data, exports, uploads, calculations, or other outputs generated through the Service are legally, fiscally, or commercially correct in every case.
Kaufkit is a software tool. It does not provide legal, tax, accounting, financial, or professional advice. Any output of the Service is for operational assistance only. You must verify all outputs and consult qualified advisors where needed.
You are solely responsible for your tax filings, invoice obligations, bookkeeping, legal compliance, marketplace compliance, and decisions based on the Service.
We do not warrant any third party service, including Kaufland, Stripe, banks, cloud providers, infrastructure providers, or external APIs. Any third party service is used at your own risk and subject to its own terms.
Beta, preview, test, experimental, or early access features may be incomplete, unstable, inaccurate, or changed without notice. Such features are provided without warranty and may be discontinued at any time.
Some jurisdictions do not allow certain warranty exclusions. If such rules apply, the exclusions in this section apply only to the maximum extent permitted by law.
To the maximum extent permitted by law, Kaufkit, Fabian Veerman, and any service providers, contractors, advisors, or licensors involved in providing the Service will not be liable for indirect, incidental, special, consequential, punitive, exemplary, or similar damages.
This includes loss of profit, loss of revenue, loss of business, loss of goodwill, business interruption, loss of opportunity, loss of data, loss of records, cost of substitute services, tax penalties, marketplace penalties, customer claims, third party claims, incorrect invoices, incorrect reports, failed uploads, payment disputes, or compliance issues.
To the maximum extent permitted by law, our total aggregate liability for all claims relating to the Service or these Terms will not exceed the total fees paid by you to Kaufkit for the Service in the 12 months immediately before the event giving rise to the claim.
If you used the Service only during a free trial or paid no fees, our total liability will be zero to the maximum extent permitted by law.
The liability cap applies in total, not per claim or per incident. Multiple claims will not increase the cap.
Nothing in these Terms excludes or limits liability where such exclusion or limitation is not allowed by applicable law, including liability for intentional misconduct, gross negligence, fraud, or death or personal injury caused by negligence where legally applicable.
You acknowledge that the Service fees are based on the risk allocation in these Terms. The limitations in this section are essential to our ability to offer the Service at the stated price.
You agree to defend, indemnify, and hold harmless Kaufkit, Fabian Veerman, and our contractors, service providers, advisors, and licensors from and against any third party claims, demands, proceedings, damages, losses, liabilities, fines, penalties, costs, and expenses, including reasonable legal fees, arising out of or related to:
a. your Customer Data;
b. your use of the Service;
c. your breach of these Terms;
d. your breach of applicable law;
e. your breach of marketplace rules, payment rules, tax rules, data protection rules, or third party terms;
f. your incorrect, unlawful, or misleading invoices, tax data, business records, order data, or customer data;
g. your instructions to us;
h. your authorized users;
i. claims by your customers, buyers, suppliers, tax authorities, marketplace operators, payment providers, banks, or other third parties.
We will notify you of a claim where reasonably possible. You must cooperate in the defense. We may participate in the defense with our own counsel. You may not settle a claim in a way that admits fault by us, imposes obligations on us, or fails to fully release us, without our prior written consent.
Your indemnification obligation does not apply to the extent a claim is caused by our own gross negligence, intentional misconduct, or breach of these Terms.
This section survives termination of the agreement.
These Terms start when you first accept them, create an account, start a trial, connect a store, subscribe, or use the Service. They continue until terminated in accordance with these Terms.
You may stop using the Service at any time. You may cancel your subscription through the available account or billing flow or by contacting us in writing. Cancellation normally takes effect at the end of the current paid period.
We may suspend or terminate your access immediately if you fail to pay, breach these Terms, create security risk, use the Service unlawfully, violate acceptable use rules, misuse third party integrations, provide false information, become subject to insolvency proceedings, or if continuing to provide the Service would create legal, security, operational, or reputational risk.
We may also suspend access where needed for emergency maintenance, security reasons, legal compliance, third party provider requirements, payment disputes, court orders, government requests, or suspected misuse.
Upon termination, your right to use the Service ends. You must stop using the Service and pay any outstanding amounts due.
Termination does not affect rights or obligations that accrued before termination. Sections that by their nature should survive termination will survive, including payment obligations, intellectual property, confidentiality, data protection, disclaimers, limitation of liability, indemnification, governing law, and dispute resolution.
We are not liable for damages caused solely by lawful suspension or termination in accordance with these Terms.
These Terms and any dispute, claim, or matter arising out of or relating to them, the Service, or your use of Kaufkit are governed by the laws of the Netherlands, without regard to conflict of law rules.
The United Nations Convention on Contracts for the International Sale of Goods does not apply.
The courts of the Netherlands have exclusive jurisdiction over disputes arising out of or relating to these Terms or the Service, unless mandatory law requires another forum.
Before starting legal proceedings, each party agrees to try in good faith to resolve the dispute informally. You may contact us at kaufkit@kaufkit.com. If the dispute is not resolved within 30 days after written notice, either party may start legal proceedings.
Nothing prevents either party from seeking urgent injunctive or equitable relief where needed to protect intellectual property, confidential information, security, systems, data, or legal rights.
The language of these Terms is English. If these Terms are translated into another language, the English version prevails in case of conflict, unless mandatory law says otherwise.
These Terms, together with the Privacy Policy, Data Processing Agreement, order forms, checkout terms, and any other documents expressly incorporated by reference, form the entire agreement between you and Kaufkit regarding the Service.
You may not assign or transfer your rights or obligations under these Terms without our prior written consent. We may assign or transfer these Terms in connection with a business transfer, reorganization, merger, sale of assets, change of structure, or transfer of operations, provided that such transfer does not materially reduce your rights under these Terms.
The parties are independent contractors. These Terms do not create a partnership, joint venture, agency, employment relationship, franchise, or fiduciary relationship.
If any provision of these Terms is found invalid, illegal, or unenforceable, the remaining provisions remain in effect. The invalid provision will be limited or replaced to the minimum extent needed to make it valid and enforceable while preserving the original purpose as much as possible.
Our failure to enforce a provision is not a waiver of that provision. A waiver is only effective if made in writing by the party granting it.
We may update these Terms from time to time. If we make material changes, we will take reasonable steps to notify you, such as by email, website notice, account notice, or in app notice. The updated Terms will apply from the effective date shown. Your continued use of the Service after the effective date means you accept the updated Terms. If you do not agree, you must stop using the Service and cancel your subscription.
We may send notices to the email address associated with your account, through the Service, through our website, or by other reasonable means. You are responsible for keeping your contact information current.
You may send legal notices to Kaufkit at kaufkit@kaufkit.com or by mail to Fabian Veerman, Adriaan Stooplaan 49, Overveen, the Netherlands.
Neither party is liable for delay or failure to perform obligations, except payment obligations, caused by events beyond reasonable control, including natural disasters, war, terrorism, labor disputes, government action, power failure, internet failure, hosting provider failure, cloud provider failure, payment network failure, marketplace API failure, or other force majeure events.
Headings are for convenience only and do not affect interpretation. Words such as "including" mean "including without limitation". References to the singular include the plural and the other way around where the context allows.
The Service is provided by Fabian Veerman, trading under Kaufkit, a sole proprietorship registered with the Kamer van Koophandel under number 96076755, registered in Amsterdam.
Business address: Adriaan Stooplaan 49, Overveen, the Netherlands.
VAT number: NL005187237B70.
Contact email: kaufkit@kaufkit.com.
Responsible for website content: Fabian Veerman, Overveen, the Netherlands.
By accessing or using Kaufkit, you confirm that you have read, understood, and agreed to these Terms of Service.
Last Updated: January 1, 2026
© 2026 Kaufkit. All rights reserved.
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